Word 2007: Using a Template

Lesson 12: Using a Template



TemplateA template is a predesigned document you can use to create new documents with the same formatting. With a template, many of the more important document design decisions such as margin size, font style and size, and spacing are predetermined.

In this lesson, you will learn how to create a new document with a template and insert text, as well as basic information about how templates work in Word 2007.

Creating a new document with a template

To insert a template:

  • Click the Microsoft Office button.
  • Select New. The New Document dialog box appears.
  • Select Installed Templates to choose a template on your computer.
Installed Templates
  • Review the available templates.
  • Left-click a template to select it.
  • Click Create, and the template opens in a new window.

You can select any of the categories in the Microsoft Office Online section of the New Document Dialog box. This will display free templates that are available online. Your computer must have Internet access to download these templates.

Information about using templates

Templates include placeholder text that is surrounded by brackets. Often, this placeholder text includes information regarding the content for a specific area.

Placeholder Text

Additionally, some information is prefilled in the template. You can modify your Word Options and change the prefilled information that appears.

Prefilled Data

Word templates may include separate Quick Parts sections, which give you various options for the template.

Quick Parts

To insert text into a template:

  • Click near the text you want to replace. The text will appear highlighted, and a template tag will appear.
Insert Text in Template
  • Enter text. The placeholder text will disappear.

To change prefilled information:

  • Select the Microsoft Office button.
  • Click the Word Options button at the bottom of the menu. The Word Options dialog box appears.
  • Enter the user name and/or initials in the Popular section.
Change Prefilled Information
  • Click OK.


  • Create a new document using a template. Note: Choose the Origins Resume template to follow along with the video.
  • Enter text into the template.
  • Modify the user name and initials for your version of Word if you are using a home computer. Note: If you are using a public computer such as one at a library, you do not need to change these settings.
  • Save the document.