/en/google-keep/getting-started/content/

Collaborator tool

Working together is easy to do with Google Keep's Collaborator tool. What's helpful about this tool is that you can share a note with multiple people, and you can see what they've written anytime from any device. In this lesson, we’ll talk about how to use this feature.

Watch the video below to learn how to use the Collaborator tool.

For mobile

To follow along, you’ll need to have downloaded the Google Keep app to your smartphone and have already logged in to your Google account. In our example, we are using an iPhone so there may be some subtle differences if you are using an Android phone.

1. From the app’s home screen, tap the plus icon to start a new note.
   
2. Tap the Title field to add an optional title. Since we are sharing this note with other people, let’s add a title that explains the purpose of it. 
   
3. Then, you can add what you want to the note. From the toolbar above the keyboard, tap the three dots icon.
   
4. Then, tap Collaborators.
   
5. Type a person’s Gmail address, then tap the Done button.
   
6. When you are done typing their emails, tap the checkmark icon.
   
7. You’ll see the Collaborators below the note, which lets you know that the note has been shared with them. Tap the back arrow button to have the note show up on your home screen.
   
8. They can now add their thoughts to it and you can see the updates to the note.
   
9. If you don’t want someone to be able to edit it, tap the collaborator icons.
   
10. Tap the X next to their email address to remove them followed by the checkmark icon.
    

For desktop

To follow along, you’ll need to log into your Google Account.

1. Click the Google apps icon then select Keep.
   
2. If you followed along in the first part for mobile, you’ll see the note here because Google Keep syncs across all devices. Next, click the Take a note… field.
   
3. Click the Title field to add an optional title. Let’s add a title to explain the purpose of the note.
   
4. Then, you can type what you want for the note.
   
5. Click the Collaborator icon.
   
6. Next, type a person’s Gmail address followed by the Enter key on your keyboard. When you are done typing their emails, click the Save button.
   
7. Click Close to have the note added to your home page.
   
8. They can now add their thoughts to it and you can see updates to the note.
   
9. If you don’t want someone to be able to edit it, click the Collaborator icon.
   
10. Click the X next to their email address then, click Save.
    

Whether you are planning ahead or problem-solving, you can use Google Keep’s Collaborator tool to work together.

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